Provider Portal - information
The Provider Portal is a secure, web-based system allowing an authorised person (registered portal user) to submit Early Education funding claims for funded children using the Provider Portal. 
 
The authorised person will enter details of all your funded children into the Provider Portal, which once you have carried out the required checks, will enable you to submit your claim to the Early Years and Childcare Service for validation. 
 
**Registered users MUST NOT share their login details, this is classed as a data breach. 
 
Absent Registered Portal User
If your registered portal user has left your provision or will be absent during the task period, you can change the authorised user by completing a new proforma and submitting to the portal inbox below. We would recommend that the authorised user is not changed frequently.
 
To Use the Provider Portal you must:
1) Read the below information and related guidance notes and policies 
2) Complete the Agreement of Use form (Data Sharing Agreement) 
3) Complete Provider Portal Proforma 
4) Return both forms by email to: provider.portal@suffolk.gov.uk.
 
The Agreement of Use - Data Sharing Agreement:
Thoroughly read, understand, and sign the Agreement of Use - Data Sharing Agreement before you return it.
This stage must be completed before you can use the Provider Portal.
The person who completes and signs the Agreement of Use - Data Sharing Agreement must be legally authorised to do so (Owner, Director, Chairperson or Manager)
 
See the Agreement of Use guidance 
Suffolk County Council (SCC) policies regarding data protection, information security and acceptable use, for you to adopt if you do not have your own policies (This option is not suitable for Schools who should have their own policies).
 
Portal Proforma 
The pro-forma must be completed by the person who will submit your funding claims using the Provider Portal. Only one person at your provision can be the responsible person (registered portal user).
 
The pro-forma to set up a user account on the Provider Portal:
The email address associated with the account must be a unique personal email address, should only be used for work/professional correspondence and accessed only by the individuae.g. sophie.brown@thenursery.co.uk
 
Shared email accounts used by other family members would NOT be acceptable.
Generic email account names (e.g. admin@thenursery.co.uk) and email accounts used by more than one member of staff are NOT acceptable.
 
FORMS
Use the PVI forms if you are a Childminders, Pre-school, Day Nursery, Independant School or School running a Community Nursery Provision
PVI Provider Portal Agreement of Use (Word) download and save to PC first before filling in.
PVI Provider Portal Pro-forma (Word) download and save to PC first before filling in.
 
Use the School forms if you are a Maintained School, Academy or Free School with a Nursery Class
Schools Portal Proforma (Word) download and save to PC first before filling in.
Schools Agreement of Use- Data Sharing agreement (Word) download and save to PC first before filling in.
 
What we will do with the information you provide
We will use the information from the completed pro-forma to create a Provider Portal account.