Guiding Principles (flow chart) for staff returning to work - SCHOOLS' CHOICE:
Please find below a guiding principles document to support senior school leaders and headteachers in making staffing decisions alongside the wider opening of schools. Your named HR consultant or the HR duty line (0345 606 6046 option 3) will be happy to discuss this chart with you and answer any further questions you might have.
In the documents below, you will find one called 'Individual Staff Risk Assessment - C19 - RTW'. This is a template for leaders to assess the safety of their returning staff, especially if they are in any of the vulnerable groups. It also should take into account where staff live in the same household as someone in a vulnerable group and are returning to work. Please ensure you use this template as a guide to determine the safety of your staff and of course the safety of your students and pupils.
"Risk assessment for managers" training workshops are available (for Heads, Bursars, Business Managers etc) - please see the Health and Safety Training page for details on how to book (menu to the left). Schools can also request specific RA training workshops for their own establishment, perhaps as part of a PD day or twilight session from Nina - these can be tailored to your own needs, as you may have a specific subject you want to go through, or train a lot of people at once. Just email firstname.lastname@example.org for more details.
There are a number of documents on this page –
1) Example one of two types of risk matrix to help you judge the likelihood and severity of hazards, so you can grade the risk
2) Example two – another risk matrix – please do use which one you want! updated 15 May 2018
3) a list of advised topics for schools to base risk assessments on – updated 4 October 2019
4) the Health and Safety Executive's guidance on writing a risk assessment – including the ‘Five Steps’
5) a DSE self-assessment form for relevant staff to use at least yearly
6) a blank RA template for everyday activities (see the list of topics above)
7) a blank RA template for pupil behavioural issues (compile one assessment for the pupil’s safety and one for staff and other pupils’ safety)
8) another blank RA template for pupil behavioural issues with an Individual Support Plan (ISP) attached
9) a blank RA template for expectant and new mothers.
10) a special document uploaded on 8 February 2019 called 'Safety for Staff directing vehicles on school sites'. This is in response to the Suffolk Headlines (special edition) article regarding the potential for local protest about school transport.
11) Another new document uploaded on 15 May 2018 – this is a document signing sheet for when you communicate your risk assessments. All staff can sign this to say they have received and understood the document.
12) A pupil led / directed risk assessment template which has been used in a number of schools over the last year. This can help empower the pupil to see the risks they may be taking which could pose a danger to themselves or others. There’s been some good feedback on this. Worth a try, anyway.
13) A risk elimination sheet (Excel), specifically about PESSPA. It gives the school a chance to minimise paperwork but at the same time show exactly how they control risk in PE lessons by pointing to other procedures or protocols both in-house and from national organisations (e.g., AfPE).
Where relevant, guidance notes are contained in each template and they all contain an action plan for further controls to reduce the risks.
You do not have to use these templates, you can use another type or alternatively you could tailor them to your own needs. What these do give you though is the complete ‘Five Steps’ as advised by the HSE.
A PEEP template plus guidance can be found on the Fire Precautions page (menu to the left).